0000000000594196
AUTHOR
Virpi Lyytikäinen
Unifying Access to Heterogeneous Document Databases through Contextual Metadata
Document databases available on the Internet carry massive information resources. To a person needing a piece of information on a specific domain, finding the piece, however, is often quite problematic even though there were a representative collection of databases available on the domain. The languages used in the content, the names of document types, their structures, the ways documents are organized and their retrieval techniques often vary in the databases. The databases containing legal information on the Internet offer a typical example. For finding relevant documents and for being able to interpret the content of the documents correctly, the user may need information about the contex…
Contextual and structural metadata in enterprise document management
Väitöskirjatutkimuksessa tarkasteltiin dokumenttikokoelmiin liittyvän, dokumenttien tuottamisympäristöstä ja dokumenttien loogisesta rakenteesta kertovan tiedon keräämistä ja hyödyntämistä. Dokumenttien tuottamisympäristöä kuvaavaa tietoa kutsutaan kontekstimetatiedoksi ja loogisen rakenteen kuvausta rakennemetatiedoksi. Tutkimuksen tuloksena esitellään useita menetelmiä, kuten dokumenttien analysointimenetelmä, dokumenttien rakenteiden suunnittelumenetelmä, jossa käyttäjät ovat itse mukana, tietotarvemääritysmenetelmä, rakenteisten tekstiarkistojen arviointimenetelmä, ja kontekstimetatiedon visualisointimenetelmä, jota voidaan käyttää tiedonhaun parantamiseen.Dokumenttianalyysissä kerätään…
Analysing Requirements for Content Mangement
The content to be managed in organisations is in textual or multimedia formats. Major part of the content is, however, stored in documents. In order to find out the needs of the people and organisations producing and using the content a profound requirements analysis is needed. In the paper, a novel method for the requirements analysis for content management purposes is introduced. The method combines different techniques from two existing methods, which were used in various content management development projects. The paper also describes a case study where the new method is exploited.
Contextual Metadata for Document Databases
Metadata has always been an important means to support accessibility of information in document collections. Metadata can be, for example, bibliographic data manually created for each document at the time of document storage. The indexes created by Web search engines serve as metadata about the content of Web documents. In the semantic Web solutions, ontologies are used to store semantic metadata (Berners-Lee et al., 2001). Attaching a common ontology to a set of heterogeneous document databases may be used to support data integration. Creation of the common ontology requires profound understanding of the concepts used in the databases. It is a demanding task, especially in cases where the …
Graphical information models as interfaces for Web document repositories
In interorganisational processes, documents are used to record information created during the processes. Legislative processes involving several legislative organisations, or manufacturing processes involving complicated networks of companies and officials are examples of such processes. In the contemporary computerised environments a great deal of the recorded information is scattered in different kinds of Web repositories with different kinds of interfaces. The repositories should serve as valuable knowledge assets but their use may be difficult and even the knowledge about the kinds of repositories available may be insufficient. The paper presents a method for improving information manag…
Content Production Strategies for E-Government
The terms electronic government (e-government) and digital government are used to refer to the utilization of the Internet and other information and communication technologies (ICT) effectively in public sectors. In e-government development activities, the concern is often in building new means to support and strengthen democracy (e.g., Watson, Alselsen, Evjemo, & Aarsæther, 1999). In other cases, the main concern may be in supporting the work of people in public sectors (e.g., Mustajärvi, 2003), or in building new kinds of services for citizens (e.g., Lyytikäinen, Tiitinen, & Salminen, 2000). Common to most development activities is the need to have the content of public sector inf…
Putting documents into their work context in document analysis
In trying to achieve document standardization the goal is to find more effective, consistent, and standardized ways to utilize information technology. The specification and implementation of document standards may take several years requiring a profound analysis and understanding of document management practices. Document standardization does not concern documents only: it concerns workers, their work, business partners, and future systems as well. In this paper we discuss two ways of describing the work context of documents: process modelling and life cycle modelling. In process modelling, documents are regarded as resources produced and used in inter- or intra-organizational business proc…
Implementing Digital Government in the Finnish Parliament
The Finnish Parliament has been active in utilizing information and communication technologies in the parliamentary work as well as in communicating with citizens and other organizations. As common in public sectors, work, knowledge management, and communication in the environment is document-centric. A strategic issue in implementing digital government has been SGML/XML standardization. The Finnish Parliament has been a pioneer in the adoption of SGML/XML technologies. The chapter reports experiences from the standardization efforts. The implications of the standardization will be examined from the viewpoints of documents, information technology, work with documents, the Finnish Parliament…